Virtual Document Safe Storage Remedy
Documents, videos, images and presentations can occupy a lot space on a computer, tablet or phone. This can slow the system down and make it difficult to get work done. An online document safe storage solution can keep these documents in the cloud so that they can be accessed from any device and at any time.
Keeping digital records in an online document safe can protect the information from a fire or another catastrophe, and can also help reduce paper waste that happens in offices. Additionally, the ability to share documents with partners, clients and other interested individuals through a virtual data room makes the process much more efficient and effective.
A Virtual document safe can be configured to include a file index that mirrors the structure of a logical file, regardless of the various types of files stored in it. A report, for example could include tables in Word and data in Excel and a PowerPoint presentation. With the indexing feature this means that all these elements can be organized into one document.
A secure online document offers the benefit that users can accept the terms of access prior to accessing files. They also have the option of being restricted to viewing only a specific section or files contained in the document and may be denied access after a specified period of time. Some providers offer advanced options, such as dynamic watermarking, to discourage screenshots or other forms of sharing information.