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Streamline Your Board Document Management

Your organization handles a variety of sensitive documents on a daily basis, and the majority of them have to do with the strategic direction of your company. It’s essential to keep these documents organized and easily accessible, especially when they’re accessed by multiple stakeholders. A central digital board document center grants access only to authorized users, and all information is safely archived and stored in one place. This allows your team to save the hassle of sifting through piles of papers, or scouring endlessly on shared drives.

Additionally, a virtual boardroom can also provide your business with a powerful search function that makes it easy to find any kind of information in an instant. When your board members have access quickly and easily to all the vital documents they require to conduct their meetings, they can make better decisions and improve the governance of their organization.

Board administration can be a time-consuming task. It can be difficult to keep the track of all agenda items, documents and other information that are associated with each meeting. It can also be difficult to organize and communicate with colleagues particularly when the meeting occurs in multiple locations.

When selecting a portal for your board pick a company that has a simplified and automated process that meets the needs of your board of directors and executive committee. The best solutions offer visual calendars that show upcoming meetings, allows for the fast uploading of meeting materials, and includes tools that assist to keep engagement high. Also, be sure to check the quality and quantity of the customer support offered by the vendor.