https://www.whichboardroom.com/who-is-a-corporate-secretary-role-of-the-corporate-secretary/

Virtual Board Meetings can be a useful method to keep an open communication channel and take time-sensitive decisions during the time of a pandemic. These meetings provide the same governance benefits as in-person meetings however without the stress of scheduling and traveling. They also permit non-profit organizations to expand their participants pool by removing geographical barriers, and making it easier for members with disabilities to participate.

Using the best tools can allow your team to have more control over the meeting and keep discussions focused which will allow them to take decisions faster. This will help your company remain in the right direction during the pandemic and will continue to fulfill its mission once the world returns to normal.

It is important to plan your virtual meetings ahead with an agenda, supporting documents and other documents. This will ensure all topics are covered and the meeting is scheduled on time. It is crucial to test your video and audio equipment prior to the meeting and to observe proper manners of communication. For instance, be certain to turn off your microphone while you’re not speaking to prevent distracting background noises and to raise your hand or leave messages in the chat whenever you need to ask a question or make a comment.

As more and more business is conducted electronically it is crucial to follow the best practices for virtual meetings so that they remain efficient and effective. By following the suggestions below, your board meetings will run smoothly and efficiently.